Request For Proposal-Leased Digital Copiers, Supplies, and Service Agreement

The Lamar R-I School District is seeking proposals from qualified vendors to lease, install, and maintain a district‐wide fleet of multi‐function devices (MFDs), copiers, and printers. The District’s goal is to secure a cost‐effective, reliable, and fully managed print services agreement that supports instructional and operational needs across multiple campuses. Copies of the Request For Proposals (RFPs) will be available by request via email to Brian Gillis at bgillis@lamar.k12.mo.us or by visiting the Lamar District website https://www.lamar.k12.mo.us starting on September 17, 2026. Sealed Proposals will be accepted at the Central Office located at 202 West 7th Street, Lamar, MO 64759, until October 8, 2026, by 10:00 AM CST. Proposals will be opened at that time. A pre-bid mandatory vendor meeting will be held at the Lamar R-I Central Office on September 30, 2026, at 10:00 AM CST.

Proposals must be returned on the form provided. In addition, the proposal must include all pages of the proposal request, including the signature page signed by an authorized firm representative. The bidder must provide five references with their bid proposal. Non-conformance with these instructions may be grounds for rejection of the proposal.

The contract will be awarded based on the proposal that best meets the District’s needs, as determined by the District. The Lamar R-I School District reserves the right to reject any proposals or any part thereof and waive technicalities in the RFP process. Any such decision shall be considered final.